Author Events - Free Advice Friday

“I Did an Author Event and only sold 2 books” 

 

“My Local Store says they Don’t Do Author Events Anymore” 

 

Author Events…Are They Worth It? 

 

What is the Best Way to Do One?

Come ask us anything on this week’s Free Advice Friday *
Friday at 12 noon Eastern Time

(* Yup… we really mean it!)

At 12:00 pm EST, please call in to The Cadence Group Free Advice Friday line:

Dial: 218.486.1616
Use Passcode: 1074462

And get your questions answered!

Free Advice Fridays is a weekly session of free consulting and advice from The Cadence Group.  This week we are having a session about getting and Author Events.  Feel free to email us your questions ahead of time or bring them with you to the call.  Don’t be shy!

Please email or text at any time during the call with questions you would like us to address:

To email: advice@thecadencegrp.com
To text:  330.219.7108

Looking forward to seeing you there!

Best,

Bethany Brown
Amy MacGregor

Basic Rules for a Successful Author Event

One of the best ways for an author to get their message out to their community and region is to do author signings. Booking a signing does take a bit of finesse. To start, know that bookstores need ninety days advance notice to properly book and promote a signing. Do yourself a favor and do not call your local bookstore asking to do a signing in three weeks. They have calendars and newsletters printed each month, and you need to respect their deadlines.

Next, most bookstores will not be able to book you for an event unless your books are available to order from a wholesaler such as Ingram or Baker & Taylor.  The book must show up in the bookstore's computer as available for order and returnable or you will have trouble getting a booking. So, don’t call to ask to do an event until you know that your books are available to order from a wholesaler or you are prepared to bring the books yourself and sell on consignment.

Finally, to better increase your chance of selling books, don’t just do a signing; plan an event. Sitting at a table for two hours can be a tad disheartening. Draw a crowd by reading, speaking, or giving a workshop. Invite everyone you know.  Get listed in all your local community calendars.  Reach out and advertise your event.

You might also want to plan a launch party on the publication month at a local store. Most bookstores would be thrilled to host an event for a local author because they often invite a large group of friends and family to attend. For a launch party to be successful, you need to send out invitations three weeks in advance, plan the evening around a reading or talk, and make sure you have someone there to take pictures!

Good pictures of happy people milling around a signing are an invaluable tool for your next event booking. Store managers want to know that you can draw an audience, work a room and, in general, make your event “worth their time.” Make sure you have a few pictures as proof that your events are fun, crowded, and profitable.

"But how many books will I SELL?" - Author Events Part Two

One of the first things a publisher or author will ask of any marketing plan is "what is the return on my investment going to be?" The person with the checkbook wants to know that if they write out the zeros, they can plan on a significant return on their investment.

I hate to tell give them the only answer that anyone can give... "It depends."

Carol Zelaya, author of the Emily the Chickadee series, published by Richlee Publishing, launched her first children’s book in April 2008. She hired a fantastic PR firm to set up the launch, complete with a book signing tour covering four states that she expected would stimulate sales. Her expectations were quickly dashed.

“I mistakenly thought that once you were invited to do a book signing, you had really made it." says Zelaya "I was so wrong. Even when the stores did tons of publicity and put up big posters, no one came.”

But are sales the only purpose of an author tour? What results and returns can authors expect when the people don't show up at the event? Why do an author event if no one can guarantee sales?

“The thing you have to remember is the benefits outside of the event.” Says David Brody, author of several novels, including Cabal of the Westford Knight, published last February by Martin & Lawrence.

If you go into a tour looking at it strictly in terms of sales during events, it will not work, Brody says. “I may sell only 5 or 10 books at an event, but that is not the point. I have to take into consideration that the store orders the books a few weeks ahead of time, makes a display, puts up a poster; plus, the manager and employees get to know my book. At the event, who knows who will hear me and what they might tell other people? And after the signing, I will leave a few signed copies and those might get displayed for a few weeks. I can often attribute 50 or 60 sales to an event that drew only 10 sales that day. If you look at it that way, the economics make sense.”

So the question I put out there is this... "What is the REAL return on your author tour investment?" I'd love to hear from authors who have recently toured to see if they think touring is worth their time and money.

Bookstore Feedback - Part One

A couple of weeks ago, we blogged about our research in to bookstore events. We also indicated that the results would be coming soon. We'll most likely separate our many findings in to several posts.

First is the results of an extensive telemarketing campaign that our team put together. I think you might be as surprised as we were....

Over the past six months, The Cadence Group called 1034 bookstores and asked following question:

“Do you host author events?”

We called a wide range of stores. We called independent bookstores. We called chain bookstore. We called gift shops. We called institutional bookstores. The answers we received were varied and surprising.

“I don’t do events anymore.” “I can’t afford the extra staff, time and effort that book signings entail.” “Will the author bring their own books?” “We don’t do well with author signings.” “We only book events from large publishers.” “We’re too small for events.” “We only book local authors for signings.” “Our customers don’t come out for events.”

This small sampling drove home how deeply the struggling economy is affecting retailers everywhere. It also highlighted the many ways that the face of event marketing in the publishing industry is changing.

When our marketing team started our calls, we expected an enthusiastic and positive response from retailers. We thought we knew that bookstores were ready, able, and excited to host local and regional authors. We thought we knew that retailers were looking for ways to draw people to their stores and that author events would be near the top of the list of how to do so.

We thought wrong. We'll let the numbers tell the tale...

Out of the 1034 stores we contacted:

• 825 were Chain or Institutional Stores
• 209 were Independents and Gift Stores
• 254 stores told us that they did not do events because they were too small or did not have the staff
• 117 stores told us that they did not do signings because no one came
• 21 stores told us that they were not booking events because they were not sure if they were going out of business or had recently closed their store fronts.
• 18 hung up on us
• 4 yelled and then hung up on us
• 620 stores did events and booked authors for readings, signings, story times or workshops

Out of 1034 stores, only 620 indicated that they do events. That's roughly 60% (according to my trusty calculator).

While that may seem like a high percentage, you then need to factor in location, region and genre. How many were children's bookstores? How many were category-specific? How many were located in smaller regions around the country?

When you start asking these questions and reviewing the results, you realize that 60% is not that high of a percentage at all.

So now the question is.....if fewer and fewer bookstores are hosting author events, what's the next "big thing" for marketing a new book?

And, if authors and events don't draw people to bookstores, than what, if anything, does?

Bookstore Events - Your Thoughts?

The Cadence Group is doing some research in to bookstore events and we'd love your thoughts!

As we know, the landscape of book marketing is changing on a daily basis. Budgets are being slashed at all ends of the publishing process from advances to marketing to promotional placements to author tours. Publishers and authors are trying to figure out how to best reach their readers.

The avenue that we're currently exploring is the author tour, book signings, and/or bookstore events.

Do they work? The Cadence Group has interviewed a number of authors, independent retailers, publishers and chain bookstores. We'd love to get your thoughts and feedback as well.

What's your experience?

Results coming soon....